Regular communication with neighborhood members is an important function of a neighborhood association. Communication comes in many forms; newsletters, flyers, E-mail lists, neighborhood web-sites etc. Newsletters can help further neighborhood goals by allowing neighbors a chance to read/talk at their leisure about the news from within your boundaries.
Creating A Newsletter
Neighborhood newsletters come in all sizes and shapes. They can be monthly, quarterly or even semi-annual, it all depends on your association’s needs. They do not have to be fancy, just fun to read. Each newsletter is unique, and should be informative and up-beat.
If there is such a thing as a typical newsletter, it usually has …
- A column from the President
- Upcoming events for your neighborhood
- News from the city of OKC (if any)
- Account balance or Treasurer’s report
- Highlights from the block captains
- Welcome to new members or new neighbors
- Congratulations to residents for births, new babies, graduations, new jobs, etc.
- Neighborhood Crime Stats report that comes from Neighborhood Alliance
- Additional information from the informational insert mailed out with each month’s crime reports and available online at nacok.org/crime-reports/ or articles pulled from the City of OKC website, see Articles for your Neighborhood Newsletter
- See Resources Tab for content for your newsletter as well as our news page for more timely items
Newsletter as a Fundraiser
Many neighborhoods sell advertising space in their newsletter as a revenue source for their association. Realtors, local businesses, day care providers, veterinarians, coffee shops, etc. are good places to ask if they would like to advertise to a very local group of potential customers. Usually a business card size ad will run anywhere from $5.00 to $15.00 per month depending on how many homes your newsletter reaches.
Do Not Use Your Newsletter To …
- Bully people into complying with the covenants or rules by listing names and addresses of people who have not paid their annual dues. This could be used against the neighborhood association in a court of law.
- Lobby or advocate for a particular political point of view, not even as a privately written “letter to the editor” type of article. Your newsletter should be neutral on political issues.
- Support a specific person for a political office. You can advertise the dates of upcoming elections and list all the candidates, but you should not endorse a specific candidate. Be careful when accepting paid advertising from a political candidate for your newsletter. This can be construed as an endorsement and could cause some to complain.
Production and Distribution
A few things to note when developing a Neighborhood Newsletter:
Community Action Agency will print your neighborhood newsletter for FREE! Just call them at (405) 232-0199 ext.1412 and ask for the print shop. There are strict deadlines for delivery and pickup, as well as maximum pages so ask about those when you call. For specific printing procedures from Community Action Agency, view their website click here.
There are many ways you can deliver your neighborhood newsletters:
- Door to DoorEnlist the help of a neighborhood youth group, boy scout troop, 6th grade class, church youth group, etc. to deliver your newsletters. Offer to give a donation to their organization for this effort. Have your block captains deliver the newsletters to the residents on their block.
- MailingYou can mail the newsletters to all your residents using regular US Postal Service. This route assures every resident receives a copy but can be cost prohibitive for large associations.
- Mailing Lists for your NewsletterDon’t forget there are people outside of your neighborhood that are very interested in what is happening there, so please include the following people in your mailing list:
1236 NW 36th St.
OKC, OK 73118
C/O Beth Crounse
200 N. Walker
OKC, OK 73102 firstname.lastname@example.org
Your City Council Person
C/O City Hall
200 N. Walker
OKC, OK 73102
City of OKC City Manager
420 W. Main, 3rd Floor
OKC, OK 73102 email@example.com
City of OKC Planning Department
c/o Shannon Entz
420 W. Main
OKC, OK 73102 firstname.lastname@example.org
Local Newspapers: Carrie Coppernoll
C/O The Oklahoman
P.O. Box 25125
OKC, OK 73125-0125John Williams – Edmond
Tami Althoff – Norman
The City Sentinel
P.O. Box 60876
OKC, OK 73146
Oklahoma City Gazette
3701 N. Shartel
OKC, OK 73118
1457 NE 23rd St.
OKC, OK 73111
Oklahoma City Friday
P.O. Box 20340
OKC, OK 73156
Community Police Relations Officer
(Choose the area nearest to you)Hefner Division
3924 NW 122nd St.
OKC, OK 73120Santa Fe Division
9000 S. Santa Fe
OKC OK 73139Springlake Division
4116 N. Prospect
OKC, OK 73111Will Rogers Division
3112 N. Grand Blvd.
OKC, OK 73112
Your Local Fire Station
Below are a few sample newsletters from actual neighborhoods. Click the newsletter name to view or download the newsletter.